Small Business Tax
Prep Checklist

Here's a summary of what you'll need, whether you see a Tax Professional or prepare your own taxes.

Personal Tax Prep Checklist

Income

  • Gross receipts from sales or services
  • Sales records (for accrual based taxpayers)
  • Inventory (if applicable)
    • Beginning inventory
    • Inventory purchases
    • Ending inventory
    • Items removed for personal purposes
  • Returns and allowances
  • Business checking/savings account interest (1099-INT or statement)
  • Other income

Expenses

  • Advertising
  • Transportation and travel expenses
    • Local transportation
      • Business trip (mileage) log
      • Contemporaneous log or receipts for public transportation, parking, and tolls
    • Travel away from home
      • Airfare or mileage/actual expense if drove
      • Hotel
      • Meals, tips
      • Taxi, tips
      • Internet connection (hotel, Internet café etc.)
      • Other
  • Commissions paid to subcontractors
    • File Form 1099-MISC and 1096 as necessary
  • Depreciation
    • Cost and acquisition date of assets
    • Sales price and disposition date of any assets sold
  • Fringe benefits
    • Employer-paid pension/profit sharing contributions
    • Employer paid HSA contributions
    • Employer-paid health insurance premiums
    • Cost of other fringe benefits
  • Business insurance
    • Casualty loss insurance
    • Errors and omissions
    • Other
  • Interest expense
    • Mortgage interest on building owned by business
    • Business loan interest
  • Legal fees
  • Office supplies
    • Pens, paper, staples, etc
    • Other consumables
  • Rent expense
    • Office space rent
    • Business-use vehicle lease expense
    • Other
  • Office-in-home
    • Square footage of office space (hours of use for daycare business, only square footage is required for the new standard office-in-home deduction)
    • Total square footage of home (not applicable for daycare business)
    • Mortgage interest or rent paid
    • Utilities
  • Wages paid to employees
    • Form W-2 and W-3
    • Federal and state payroll returns (Form 940, etc.)
  • Other expenses
    • Repairs, maintenance of office facility, etc
    • Other business related expenses

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